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BUCS Committee Resources

Please find information below about key areas of competing in BUCS

MATCH DAY CHECKLIST 

 

Here is the BUCs Match Day checklist: 

  • Send trip form to the Activity Groups Coordinator (the day before the game) 

  • Add new players to your squad 

  • Fill out your team sheet 

  • Go to your fixture venue 

  • Approve or dispute your opponent’s team sheet 

  • Play fixture 

  • Submit your results 

If there is an issue with injuries, travel or lack of players leading up to a fixture you have until midday Monday before the fixture to inform the activity groups coordinator to avoid a walk-over 

What you need on a match day: 

  • You student ID and check all your team have their student IDs 

  • If at home and applicable, money for officials

BUCS PLAY 

 

  • BUCS Play is the hub for ALL domestic British university sport competitions. 

  • It will be used for BOTH league programmes and events.  

  • EVERY athlete who wishes to compete in a BUCS event or for a BUCS team must create a BUCS Play account using their University email address to be eligible to participate. 

  • Information about who you are playing, where the venue is, what time the game will start and where you stand in the league can all be found on the app. 

  • Download the BUCS Play app or visit the desktop version via bucs.playwaze.com 

BUCS TEAM SHEETS 

 

A team sheet lists all the students who will be playing or a substitute for a BUCS fixture. They must be completed before a game begins and submitted onto the BUCS Play app. Before the beginning of a fixture, you need to check your opposition have submitted or supplied their team sheet. You will need to approve or dispute your oppositions sheet. Student cards should also be checked at this point to ensure that all named players are members of that university.  

In case of technology issues, we advise all teams to carry two hardcopy team sheets to complete. This hardcopy can be found here. 

A step-by-step guide for submitting and approving/disputing team sheets can be found here. 

BUCS OFFICIAL CAPTAIN PACK: PowerPoint Presentation (emlfiles4.com) 

SUBMITTING RESULTS 

 

It is a BUCS requirement to input the results of a match online before midday of the next working day. This can be done through the BUCS play app, if you are competing at home this is your responsibility. We also recommend that you check the results have been inputted correctly if you are playing away. If you are unable to submit the results yourself, please let the Activity Groups Coordinator. This can be done by emailing holly.crowther@winchester.ac.uk or calling 01962826376. 

A step-by-step guide for entering results on BUCS Play can be found here. 

INDIVIDUAL COMPETITION ENTRIES 

 

To apply for competitions all competitors must have registered on BUCS Play with their university email address and then subsequently joined the relevant community. All events can be found here and will have relevant details such as Student/Competitor Deadline which all students must apply via BUCS Play before the deadline in order to be accepted to the event. 

Each BUCS event has their own specific enter requirements, so it is important that each student takes the time to read the events page to have greater understanding of what is required. 

If you have any issues with entering the event through the BUCS Play app please contact bucsplay@bucs.org.uk and send across the details to suactivities@winchester.ac.uk or holly.crowther@winchester.ac.uk before the Student Deadline, which can be found on the events page. 

PLAYING UNDER PROTEST 

 

When the conditions of your match or competition do not adhere to those outlined in the BUCS General Regulations or Sport Specific Regulations you are entitled to complete a playing under protest form as soon as the issue arises, whether this is at the start of the fixture or during the fixture. Both teams must sign and cannot refuse (please note that the opposition is simply signing to acknowledge that the other team have a grievance and have raised the issue). Once a playing under protest form is signed in either a home or away situation please inform the Activity Groups Coordinator as soon as possible. 

Please remember that if a team advises you of a situation that will affect the type of play before fixture day and you choose to still travel, then you are accepting the conditions as advised and do not have the right to ‘Play Under Protest’. 

We strongly encourage that all captain read the full rules and regulations on the BUCS website before the season begins to fully understand this rule. 

Link to form here 

BUCS RULES AND REGULATIONS 

 

All rules that BUCS competitions abide by can be found on the BUCS website. 

These include BUCS General Regulations about league management but also includes Sport Specific Regulations that may differ from other sporting competitions. If you have any questions about a rule feel free to contact the Activity Groups Coordinator who will be able to help with clarification. 

Information pertaining to sport specific affiliations can also be found on the BUCS website providing information about what is needed on a club and individual level in order to compete. 

TRAVEL 

 

Before travelling to an away game, you must send a trip form to suactivities@winchester.ac.uk by midday the working day before a fixture. A trip form contains in the information of the passengers and drivers of the team and is important when reimbursing drivers and knowing what students have gone to play a game. 

Own Vehicle: If you drive your own vehicle to a fixture then you will be able to claim back 30p per mile, calculated from the University to the address of the facility you are playing at (listed on the trip form). 

Minibus: The Union owns two minibus’ which can be used by activity groups. In order to use the minibus your team will need an eligible driver to pass a test with the activities team. To be eligible you must be over the age of 21, have driven for over 2 years, and hold a full clean UK driving licence. To book a test please contact suactivities@winchester.ac.uk. 

When you have a driver, you can then book the minibus by emailing suactivities@winchester.ac.uk. Teams who have more members and they are travelling a further distance will be prioritised over other teams. A request must be made a week in advance of the fixture or the bus may be allocated to a team who requested it within the deadline. 

Train: You may be able to catch a train to your fixture but must bear in mind the cost of this in relation to your budget. Tickets can be requested through the union or can be bought and claimed back. A trip form will still need to be provided. 

Coach Hire: If you have a big team or are travelling a significant distance you may need to hire a coach. If you feel you may need a coach for a game please contact holly.crowther@winchester.ac.uk in advance of your fixture with details date of the fixture, number of seats needed, the departure time and pick-up time needed. The earlier the request is made the higher likelihood a coach can be booked. Also note this is something your budget would need to accommodate. 

Please find the link to the aforementioned claims form here. 

ACCIDENT REPORTING 

 

Injuries during games: If an injury occurs during a fixture to one of your teammates when at an away game or to any participant when at home, please contact the Activity Groups Coordinator or the Vice President Activities and Services as soon as possible. 

If an accident happens during training or at a game, you have a responsibility to complete an accident report form which is sent to the Student Union. Please find the form here: Accident Report Form 

For general information about health and safety, first aid and accident reporting please go to our Accident page